Project Manager – AV Event Management Full Time

ES Recruitment UK

Are you looking for an exciting new challenge in the world of AV and Production?
Do you have a background in AV & Production?

Position Overview:
The Project Manager will oversee all aspects of large-scale event planning and execution, with a focus on ensuring smooth technical and logistical coordination. Key responsibilities include managing project scope, liaising with stakeholders, and ensuring timely delivery of event services.

Key Responsibilities:

Event Project Management:

• Develop and communicate technical production and labour schedules.
• Manage project scope, ensuring resources are secured to meet requirements.
• Attend client meetings and address concerns or inquiries.
• Collaborate with sales and operations to define equipment and technical needs.
• Review and confirm that equipment and technical positions align with client expectations.
• Lead the team and guide them through pre-event planning and execution.
• Ensure HSE documentation is in place, including risk assessments.

Event Execution:

• Act as the main contact for clients during events, ensuring expectations are met.
• Manage all technical aspects from load-in to load-out, troubleshooting as needed.
• Communicate project plans and delegate tasks to the event team.
• Implement onsite changes related to schedules or equipment as needed.
• Mentor team members on best practices for technical event execution.
• Ensure compliance with health, safety, and technical standards.

Financial Management:

• Assist in budget creation, analysing event costs to align with financial plans.
• Oversee onsite changes, ensuring they are communicated for accurate billing.
• Collaborate with operations on post-event invoicing and vendor payments.
• Minimise liabilities through adherence to policies and property protection.

Administrative & Training:

• Complete all post-event reporting and manage workforce hours.
• Participate in the development of project management SOPs.
• Ensure the return of outsourced equipment post-event.

Job Requirements:

• 4+ years in technical event management (Corporate Staging or Broadcast).
• Strong understanding of AV systems and equipment.
• Client relationship management experience.
• Strong communication and problem-solving skills.
• Ability to travel and manage complex logistics.

Competencies:

• Financial acumen, attention to detail, and strong team-building skills.
• Proven ability to work under pressure and manage complexity effectively.